Use these reflection questions to reflect on your standing meetings against The STANDing Meetings Framework and identify opportunities for improvement. For each set of questions, think about how this works in your meeting today. If you don't have a clear answer, or if the honest answer is "we don't really do this," those gaps are your starting points for experimenting with some changes. Use the white space below the questions to jot down observations and ideas. You do not need to answer every question.
Who owns the agenda? Who's responsible for setting, organizing, and prioritizing it? How do they ensure the agenda stays tied to what matters most right now? If no one owns it, what happens instead?
Who opens the meeting and how? Think about how housekeeping and announcements are handled. How often does a meeting start with clearly stated objectives and/or an intentional warm-up? Is it always the same person leading, or does it rotate? What's working and what's not?
How well does the duration and frequency match the work this meeting supports? Think about the current cadence and length. Is the time allocated enough, too little, or too much? When was the last time anyone revisited whether the schedule still makes sense? What would you change?
How and when does the agenda go out? Think about the current process for sharing the agenda. How well do people know where to find it and when to expect it? If there's no consistent process, what do people do instead?
How do people know how much time they have? Think about how time is allocated and communicated. Who assigns time to agenda items? What happens when someone needs more time than planned?